Overview of Statutory Sick Pay

Statutory Sick Pay is a pay which is given to the employees when they fall ill continuously for a long time. In case you are too ill, on leave and unable to work at office, you are entitled for a statutory sick pay of £94.25 upto 28 weeks from your employer. You must be on leave for 4 or more days in a row (including non-working days) in order to get qualify for statutory sick pay (SSP). In case you are on leave for 4 or more days in a row, you cannot get less than this amount (£94.25) from the employer. In case a sick pay scheme or any occupational scheme is running in the company, you may get more than this amount. Kindly check your employment contract.

What You will get in Statutory Sick Pay

You can get statutory sick pay of £94.25 up to 28 weeks. The days you are off sick when you normally would have worked called qualifying days. In case you are eligible, you will get statutory sick pay for all your qualifying days except the first 3 days which are called waiting days. In case you already received statutory sick pay (SSP) within last 8 weeks including the 3 day waiting period, you only get paid for waiting days. In case you are doing more than one job, you may get statutory sick pay from each employer.

How You're Paid?

Statutory sick pay is paid by the employer to the employee just like the normal wages. For Ex – weekly or monthly. Tax and national insurance is also deducted in the same way as it is deducted from normal wages. In case you think that your employer is not paying you the right SSP amount, talk to your employer. If you are still not happy, contact HMRC enquiry line.

Eligibility for Statutory Sick Pay (SSP)

In order to get eligible for Statutory Sick Pay, you must –
  • Be an employee and have done some work for the employer
  • Be ill for at least 4 days in a row (including non-working days)
  • Earn amount of at least £118 per week on an average.
  • Tell the employer that you are sick much before the deadline or within 7 days in case of no deadline.
Note – Agency workers are entitled to statutory sick pay. Exceptions You will not qualify and even not eligible for statutory sick pay in the following cases – You can still qualify in case you just joined the company & didn’t receive your 8 weeks pay yet. Linked period of sickness If you are continuously falling ill and you have regular periods of sickness. These regular periods may count as “linked” in the following situations –
  • Last 4 or more days each
  • Be 8 weeks or less apart
If you are having a continuous series of linked periods for more than 3 years, you are no longer eligible for statutory sick pay. Fit notes/Sick notes Employees must give a doctor “fit note” (In some cases called as “Sick note”) to their employers in case they are continuously ill for more than 7 days in a row & taken sick leave. It also includes non-working days. For ex – weekends & bank holidays. Employees need to contact GP or hospital doctor in order to get “fit note”. Doctor may charge fees for the “Fit note” or “Sick note”. The same has been shown to the employer by the employee. In case your employer agrees, you can also provide the document issued by a physiotherapist, podiatrist or even occupational therapist. If you are not eligible or your SSP ends You may apply for universal credit or employment & support allowance in case you are not eligible or your SSP ends. In order to support your application, you can use SSP1 form either -
  • In case your SSP ending within 7 days and SSP ends unexpectedly while you are still sick.
  • In case your SSP is expected to end on or before the beginning of the 23rd week before the end of the sickness.

How to Claim Statutory Sick Pay

In order to claim statutory sick pay, tell your employer that you are sick much before the deadline or within 7 days in case of no deadline. In case you are on a sick leave for more than 7 days (including non-working holidays), you only need a “fit note” or “sick note” from a GP or a doctor so that you can show the same to the employer in order to claim statutory sick pay. If you’re unhappy with a decision Talk to your employer if you think –
  • That your employer is not paying you the right SSP amount
  • That their decision of not paying you SSP is wrong
In case problem is not sorted even after talking to the employer, contact HMRC statutory payment dispute team. HMRC STATUTORY PAYMENT DISPUTE TEAM Telephone – 03000 560 630 Monday to Thursday: 8:30 am to 5 pm Friday: 8:30 am to 4:30 pm In case you are a text phone user, contact HMRC employees enquiry line – HMRC EMPLOYEES ENQUIRY LINE Text phone – 0300 200 3212 Monday to Friday: 8 am to 5 pm

How Nomisma Payroll Software will help in to calculate statutory sick pay?

Nomisma cloud payroll software manages your all payroll information at one place and offer many services starting from managing employee’s working hours, leaves and attendance to calculating salary, deductions and tell you the amount you owe to HMRC at the end. You can easily calculate statutory sick pay in this HMRC payroll software which calculates statutory sick leaves of the employee and automatically gives you accurate amount of figure which you need to pay to your employee in lieu of the leaves taken by him for the purpose of illness. If you are facing any problem in calculating statutory sick pay, Try Nomisma with 14 days trial period and get your problem sorted. You can also call our accounting experts at +44(0)20-3021 2326 or e-mail us at [email protected].